Home > CRM 2011 > Entity Ownership in CRM 2011

Entity Ownership in CRM 2011

In CRM 2011, when you create a new entity you can define the entities “Ownership” by choosing “Ownership” option

Entity Ownership

Entity Ownership

So what does it mean? Entities, can be owned by

  • Organization
  • User or a Team

Lets see the difference between both

Organization owned entity

  • Records of “Organization owned entity” can be viewed by the whole organization
  • Records cannot be shared or Assigned

Can’t Share/Assign Org owned entity record

  • The security roles for organization-owned entities have two access levels: None and Organization
    • i.e., You cannot define “Access levels” like (User level, Business unit level, Parent: Child Business unit level)

User or a Team owned entity

  • Records of “User or a Team owned entity” can be limited to users or teams, so that you restrict data access to authorized users
  • The user-owned or team-owned entities have five access levels: None, User level, Business unit level, Parent: Child Business unit level, Organization


  1. V
    October 14, 2013 at 7:25 PM

    Very nice explaination

  2. Hector
    April 9, 2014 at 4:00 AM

    Do you know workarounds or alternative solutions to change an organization entity o to a user entity ownership?

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