Rajeev Pentyala – Microsoft Power Platform

In this article, lets understand the Filter, Patch, For All and more functions and formulas using following ‘Car and Customer’ scenario. I will be using Dataverse formerly CDS as Data Source.

• Create a ‘Manufacturer’ table to store Car manufactures.
• Use OOB ‘Contact’ table to store Customers.
• Create a ‘Cars’ table to store Cars.
  • Configure ‘Contact’ and ‘Manufacturer’ look ups in ‘Cars’ table.

Lets proceed first by understanding ‘Data Model’ and then with creating ‘Canvas’ App.

Dataverse Data Model:

• ‘Cars’ form with ‘Manufacturer’ and ‘Customers’ look up.

• ‘Cars’ view.

Configuring Canvas App

Lets build the Canvas App, with following features:

• Add “Manufacturers”, “Cars” and “Contact” (i.e., Customer) Data Sources.

• Add ‘combManufacture’ Combo box to show ‘Active’ Manufacturers.
  • Select ‘Data source’ as ‘Manufacturers’.
  • Select ‘Active Manufacturers’ from the ‘Views’.

• Add ‘combCustomers‘ Combo box to show ‘Active’ Customers (i.e., Contacts).
  • Select ‘Data source’ as ‘Contacts’.
  • Select ‘Active Contacts’ from the ‘Views’.

• Filter the ‘Cars’ by selected ‘Manufacturer’ and set to ‘collCars’ collection variable.
  • Formula : ClearCollect(collCars,Filter(Cars,Manufacturer.Manufacturer=combManufacture.Selected.Manufacturer));

• Add ‘galCars’ Gallery control and select the ‘Data Source’ as the collection variable from previous step.
• In the Gallery, add a ‘Checkbox’ control to enable selection and a Label to show the ‘Customer’.

• On check of ‘Checkbox’ add the selected ‘Car’ to ‘selCars’ collection variable, using ‘OnCheck’ event.
  • Formula : Collect(selCars, ThisItem);

• On uncheck of ‘Checkbox’ remove the selected ‘Car’ from ‘selCars’ collection variable, using ‘OnUncheck’ event.
  • Formula: Remove(selCars, ThisItem);

• Add ‘Set Owner’ button to map the selected Cars and Customer.
  • First move the selected ‘Cars’ from ‘selCars’ collection to ‘tempCollection‘ by renaming ‘Primary’ column to “ID” using RenameColumns function.
  • Use ForAll function to loop through ‘tempCollection‘ (i.e., Selected Cars) and update the ‘Contact’ lookup with ‘combCustomers‘ selected record using Patch function.
  • Reset the Cars Gallery(i.e., Reset(galCars)) to refresh.
  • Display the message using Notify function.
  • Clear the collection variables.
  • Formula: ClearCollect(tempCollection,RenameColumns(selCars,”crbb8_carid”,”ID”));ForAll(tempCollection,Patch(Cars,LookUp(Cars,Car=ID),{Contact:combCustomers.Selected}));Reset(galCars);Notify(“Update Successful..”,NotificationType.Success);Clear(tempCollection);Clear(selCars);

• Add ‘Clear Owner’ button to unmap the selected Cars and Customer.
  • To unmap the Customer with Car, clear ‘Contact’ look up by setting ‘Blank()’ function (i.e., {Contact:Blank()}).
  • Use ‘For All’ and ‘Patch’ functions as above to update the record.
  • Formula : ClearCollect(tempCollection,RenameColumns(selCars,”crbb8_carid”,”ID”));ForAll(tempCollection,Patch(Cars,LookUp(Cars,Car=ID),{Contact:Blank()}));Reset(galCars);Notify(“Update Successful..”,NotificationType.Success);

• Now run the App and you should see screen as below.

Refer this article for PowerApps functions and formulas.

🙂